Published Pricing. No "Contact Us for a Quote" Games.
Bookkeeping is priced by your average monthly business expenses — the same ranges QuickBooks Live publishes, at a lower monthly price. Payroll, A/R, A/P and admin support are add-ons you turn on only when you need them. Everything below is what you actually get.
Bookkeeping with Accountant Review
Your plan is based on average monthly business expenses, using the same expense
ranges published for QuickBooks Live Full-Service Bookkeeping. All plans include the same core
bookkeeping service — pricing changes only with the size of the business.
billed monthly
- Categorization of monthly business transactions
- Monthly reconciliation of connected bank and credit-card accounts
- Monthly bookkeeping close
- Monthly Profit & Loss and Balance Sheet reports
- Tax-ready books at year-end
- Access to your assigned bookkeeping professional
billed monthly
- Categorization of monthly business transactions
- Monthly reconciliation of connected bank and credit-card accounts
- Monthly bookkeeping close
- Monthly Profit & Loss and Balance Sheet reports
- Tax-ready books at year-end
- Access to your assigned bookkeeping professional
billed monthly
- Categorization of monthly business transactions
- Monthly reconciliation of connected bank and credit-card accounts
- Monthly bookkeeping close
- Monthly Profit & Loss and Balance Sheet reports
- Tax-ready books at year-end
- Access to your assigned bookkeeping professional
QuickBooks Online ProAdvisor Certified team — Gold Tier — with accountant review
of your monthly close.
subscription is required and billed separately by Intuit. Average monthly expenses are reviewed
periodically, and a client moves to the appropriate tier when the three-month average crosses a
pricing threshold. New-client setup and historical cleanup are not included in the monthly plan
and are quoted after reviewing the books.
Add-On Services
Add these only when you need them. They are separate from the core bookkeeping plans.
| Service | Price | What it covers |
|---|---|---|
| New-client setup | Starting at $350 one time | Connections, opening review, workflow setup, and first close when books are current. |
| Historical cleanup | Quoted after review | Catch-up work, unreconciled periods, balance-sheet corrections, and prior years. |
| Managed payroll | $50 minimum + $10/employee/mo | Routine processing through QuickBooks Payroll; software billed separately. |
| Accounts receivable | Starting at $150/mo | Invoice creation, statements, posting, and agreed follow-up. |
| Accounts payable | Starting at $150/mo | Bill entry, approvals, and payment preparation; client approves payments. |
| Florida sales-tax filing | Starting at $75/return | Preparation and filing of one standard Florida sales-tax return. |
| 1099 preparation | $150 base + $15/form | Preparation and filing with complete vendor records and W-9s. |
| HR support | $125 minimum + $10/employee/mo | Onboarding, employee files, handbooks, and compliance tracking. |
| Admin & back-office | Scoped after assessment | Inbox, phone, scheduling, dispatch, job costing, and workflow support. |
| BOSS CRM | Quoted by plan | Lead capture, follow-up, pipeline, reviews, and invoicing tools. |
Compare to QuickBooks Live
Core monthly bookkeeping priced below QuickBooks Live Full-Service Bookkeeping,
compared on the same published average-monthly-expense ranges.
| Average monthly expenses | HERO | QuickBooks Live* |
|---|---|---|
| $0–$25,000 | $175/mo | $200/mo |
| $25,001–$150,000 | $350/mo | $400/mo |
| $150,001+ | $550/mo | $600/mo |
Intuit’s publicly posted information reviewed August 5, 2026. QuickBooks and QuickBooks Live
are trademarks of Intuit Inc. HERO Business Solutions is independent and is not affiliated with or
endorsed by Intuit. Services and prices may change. See the plan details and exclusions above.
What the Alternative Actually Costs
Hiring in-house means salary plus 20–35% in employer taxes and benefits, PTO, turnover, and training.
| Bookkeeper | Accountant | Fractional CFO | HERO | |
|---|---|---|---|---|
| Median annual salary | $50,669 | $83,680 | $200K–$400K+ | $2,100–$33,300/yr |
| Employer taxes & benefits | +20–30% | +20–30% | +25–35% | Included |
| True cost to business | $61K–$97K+ | $100K–$187K+ | $250K–$650K+ | $2,100–$33,300/yr |
| PTO / sick days / turnover | Your cost | Your cost | Your cost | None |
| Training & onboarding | Your job | Your job | Your job | We handle it |
| Scaling up | Hire again | Hire again | Hire again | Upgrade your tier |
Source: Bureau of Labor Statistics OEWS May 2025; fractional CFO data from industry surveys, 2025.
Straight Answers
How much does bookkeeping cost for a home service business?
Monthly bookkeeping is $175 for businesses with up to $25,000 in average monthly expenses, $350 from $25,001 to $150,000, and $550 above $150,001 — each priced below QuickBooks Live Full-Service Bookkeeping on the same expense ranges. Plans are billed monthly and a QuickBooks Online subscription is required and billed separately by Intuit.
Do you work with cleaning companies?
Yes. Cleaning and janitorial services are one of our core client types, alongside roofing, HVAC, plumbing, electrical, landscaping, pest and wildlife control, pressure washing, painting, remodeling, pool service, garage doors, flooring, appliance repair and handyman businesses.
My books are months behind. Can you fix that?
Yes. Most clients come to us behind. We assess how far back the gap goes, quote the cleanup as a one-time project, and then move you onto a monthly plan so it never happens again. Multi-year cleanup is available.
Do I need a bookkeeper or a CPA?
Most home service businesses need both, doing different jobs. A bookkeeper keeps your books accurate month to month. A CPA uses those books to file your taxes and plan strategy. Clean monthly books make your CPA cheaper and faster — and they're what lenders and bonding companies ask for.
Is HERO local or remote?
We're based in the Greater Orlando Area and all of our work is done remotely, so we serve home service businesses in all 50 states. If a job needs someone onsite, that can be arranged for an additional travel charge.
Do you use my QuickBooks or move me to something new?
We work inside your existing QuickBooks Online account. Our team is QuickBooks Online ProAdvisor Certified — Gold Tier, so there's no migration, no new software to learn, and you keep full ownership and access to your file.
What does payroll cost per employee?
Managed payroll is a $50 monthly minimum plus $10 per employee per month, processed through QuickBooks Payroll. The QuickBooks Payroll subscription is billed separately by Intuit.
Can you handle both W-2 employees and 1099 subcontractors?
Yes — that mix is standard in the trades. We process W-2 payroll with tax filings and direct deposit, and handle 1099 contractor payments with year-end 1099 preparation. Your QuickBooks subscription is billed separately by Intuit.
What kind of agreement do you use?
Bookkeeping plans are billed monthly. You can start with one service and add others as you grow, and add-ons are quoted before any work begins.
What is the Operational Health Assessment?
It's a free assessment that shows you where your back office is losing time and money — books, payroll, admin load, lead follow-up and reporting. It takes about 5 minutes, and you get the findings whether or not you work with us.
What is BOSS?
BOSS (Business Operations Support Software) is HERO's own CRM platform. It captures leads, texts back missed calls, manages your pipeline, automates follow-up, and requests reviews after completed jobs. Plans start at $97 per month. Setup and ongoing management are available at an additional cost, quoted after your assessment.
How is HERO different from an online bookkeeping service?
Two things. First, you get an accountant-led team rather than an app and a support queue. Second, we can cover the whole back office — bookkeeping, payroll, HR, admin support and CRM management under one roof, instead of just the books.
Find Out What Your Back Office Is Costing You
Take the free Operational Health Assessment — about 5 minutes, no sales pitch, and you'll walk away knowing exactly where the gaps are.
Start My Free Assessment Book a 30-Minute Call